Barnet Oracle Cloud Implementation (BOCI)

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Oracle is coming Spring 2024

April 2024 will see a significant change in the way we manage, process and store our data as we move to Oracle Cloud.

The existing systems (finance, procurement, HR) will be replaced by Oracle Cloud.

Oracle Cloud is a cloud based system where data is stored and managed online, on demand over the internet, which is more user friendly than our current systems. The ultimate goal of this change is to give managers and employees access to the best possible tools to do their jobs well and to enhance the way we deliver council services to our residents. Bringing these services back in house will give the Council greater control over the data it holds and improve data management along with numerous other benefits for staff and the local community.

Benefits of using Oracle

Using Oracle:

  • delivers more automated processes, simplifying day to day activity, ensuring that systems reflect business needs and enable users to work effectively and efficiently
  • provides a single source of data, streamlining disconnected systems, this unlocks data silos, allowing a greater level of reporting and insight and reduces the reliance on manual tasks
  • focusses on usability and that empowers users to self-serve, this will save managers and employees time enabling them to concentrate on doing higher value work
  • utilises the latest features and functionalities with a regular update path to ensure that it does not get left behind new technology
  • built in data cleanse controls which will ensure higher data quality, giving managers and employees access to the best possible tools to analyse data and make more informed decisions
  • offers online training guides which will help free up resource within teams to focus on other areas of development and progression.

Information for suppliers

The move to Oracle will not change the terms of business with the council. There will, however, be small changes in the way we work with you and our processes. These include:

  • changes to Purchase Order (PO) number format and email addresses to send invoices to
  • PO and remittance documents might look slightly different
  • invoices will need to be emailed in pdf format to a new email address

To ensure that we have no disruption in issuing POs and processing invoices and payments in the new system, we will be asking suppliers to verify the data we currently hold to ensure data quality. These requests will be sent via a barnet.gov.uk email address.

Social values at Barnet

An organisation has social value when it provides services to benefit not only itself, but also the wider community. When we ask an organisation to provide services to the Council, we will consider their social value.

For the BOCI project Mastek, the system design engineers, have committed to a number of social value projects which will benefit Barnet residents economically, socially, and environmentally. These will provide growth opportunities for our local community and promote equality and inclusion.

More information

For further information about the BOCI project or if you have any questions, please email BOCI@barnet.gov.uk.

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